Privacy Notice
1. IMPORTANT INFORMATION AND WHO WE ARE
1.1 The purpose of the privacy notice is to provide you with details relating to our data collection practices associated with the Planet Youth Programme.
1.2 Winning Scotland is a registered charity with registration number SC036451 and our registered address is Nexus Business Space, 21 Young Street, Edinburgh, EH2 4HU.
2. HOW AND WHAT TYPES OF DATA WE COLLECT ABOUT YOUR CHILD
2.1 The survey is managed and controlled by Planet Youth ehf. The following data will be captured as part of the survey:
2.1.1 School identifier
2.1.2 Attitude to school
2.1.3 Perception of achievement
2.1.4 Pressure of schoolwork
2.1.5 Physical activity/exercise
2.1.6 Eating behaviours
2.1.7 General health
2.1.8 General wellbeing (life satisfaction)
2.1.9 Mental health
2.1.10 Physical or mental health condition
2.1.11 Sleep pattern
2.1.12 Feeling of discrimination
2.1.13 Relationship with peers
2.1.14 Self-perception
2.1.15 Social media and online experience
2.1.16 Relationships with family/environment
2.1.17 Relationships with parents/carers
2.1.18 Resilience
2.1.19 Involvement in decision making
2.1.20 Use of alcohol
2.1.21 Use of tobacco
2.1.22 Use of drugs
2.1.23 Involvement in positive activities
2.1.24 Caring responsibilities
2.1.25 Experience of bullying
2.1.26 Aspirations and career planning
2.1.27 Sexual behaviours
2.1.28 Sexual health
2.1.29 Sedentary behaviour and places to play
2.2 Winning Scotland will only be provided with anonymised and aggregated data from Planet Youth ehf from the survey responses, ensuring that it can no longer be connected to any specific child.
3. PURPOSES FOR COLLECTING YOUR CHILD’S DATA
3.1 The responses to the survey help to set out particular behaviours and attitudes toward a range of different lifestyle choices. The aim of the data is to help:
3.1.1 Reduce the potential for ‘risky’ behaviours – e.g. discouraging substance use and parental awareness raising.
3.1.2 Offer positive alternatives: e.g. regular access to sport, music and art; increased family time.
3.1.3 Plan and deliver better policies for the benefit of all pupils, or specific groups.
3.1.4 Better understand some of the factors which influence pupil health and wellbeing.
3.1.5 Share good practice.
3.1.6 Enhance the quality of research to improve the lives of people in Scotland.
3.2 Winning Scotland endorse the Planet Youth Programme as a stimulus for identifying risk factors and promote the mitigations of those risks through the increase of protective factors e.g. offering positive alternatives such as sport and family time. As such, as well as reducing use of drugs and alcohol in teens, Winning Scotland believe successful implementation of the Planet Youth Programme could also:
3.2.1 Improve the physical and mental health and wellbeing of young people.
3.2.2 Result in more young people taking part in positive activities, like sport, art or music, that will develop their confidence and life skills.
3.2.3 Increase engagement between children and their parents/carers, and between families and local schools/communities, creating better community and educational outcomes.
4. LAWFUL BASIS FOR PROCESSING YOUR CHILD’S DATA
4.1 We rely on the lawful basis of Public Task which gives us a lawful basis for processing your child’s data where ‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the “controller”.
4.2 In certain cases, we may also rely on the lawful basis of Legitimate Interest which provides us with a legal basis for processing your child's data, when we have a reasonable belief that such processing is necessary.
5. DISCLOSURES OF YOUR CHILD’S DATA
5.1 Planet Youth ehf will capture the information via its online survey questionnaire platform. Your child will receive a link from Planet Youth ehf via their school to access the questionnaire. Planet Youth ehf will store this data and assess the data to ensure there are no identifying factors within the data.
5.2 The outputs from the questionnaire provided by Planet Youth ehf to Winning Scotland are in two parts. The first part is a set of summary reports based on aggregated data analysis, with a high level of disclosure control to ensure there is no scope to identify any individual respondents. These reports are sent to the Area lead organisations for onwards use with a wide range of stakeholders in improvement dialogue and action planning for young people. The second part is an anonymised record-level data set (with some cleansing for data quality aims) which is shared with Winning Scotland which facilitates the management and dissemination of the data. Once Winning Scotland has carried out its own initial assessment of the data, the anonymous data may be shared with appropriate roles within the lead programme partner organisations in each of the participating Planet Youth Areas, as well as other appropriate third party organisations for particular analytical uses to support public-good work around improving young people’s health and well-being. Strict measures are taken to ensure that your child is not identified by the responses given or the data shared, for example, ensuring that pupil-level data is not shared with anyone with access to pupil-level data or information such as school staff or education authority staff with access to such data.
5.3 We may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use the anonymised data in the same way as set out in this privacy notice.
5.4 We ensure that all third parties establish formal contractual agreements with us, committing to abiding by legal requirements and maintaining the security of your child's data before any data sharing occurs.
6. INTERNATIONAL TRANSFERS
6.1 We do not transfer your child’s data outside the UK.
7. DATA SECURITY
7.1 We have put in place appropriate security measures (e.g., password protected folders in our data storage system and restricted access) to prevent your child’s data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your child’s data to those employees, agents, contractors and other third parties who have a business need to know and they are subject to a duty of confidentiality.
8. DATA RETENTION
8.1 As data is anonymised, ensuring that it can no longer be linked to your child, and with our purpose of processing being for research and/ or statistical analysis, we may utilise this information indefinitely without any additional notice to you.
9. YOUR CHILD’S LEGAL RIGHTS
9.1 Your child has the right to:
9.1.1 Be provided with a copy of their information.
9.1.2 Require us to correct any mistakes in their information (also known as a right of ‘correction’ or ‘rectification’).
9.1.3 Delete their information in certain situations (also known as a right of ‘erasure’ or a right ‘to be forgotten’).
9.1.4 Restrict use of their information in certain circumstances, e.g. if they think the information we have is not correct.
9.1.5 Receive a copy of the information they provided to us in a common format that can be easily used on a computer or for us to send a copy to someone else (such as another company or app) in certain situations (also- known as ‘data portability’)
9.1.6 Object to their information being used in certain situations.
9.1.7 Not have their information subject to a decision made by computers without human involvement that has big effects on them.
9.2 Notwithstanding your child’s legal rights, it is important to note that Winning Scotland does not hold any subject level information and so cannot identify a child as a data subject in the Planet Youth data-set.
9.3 There is no fee to pay to request to access your child’s data (or to exercise any of their other rights). However, we may charge a reasonable fee if the request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with the request in these circumstances.
9.4 We may need to request specific information from you and/ or your child to help us confirm your identity and ensure you have a valid right to access the data (or to exercise any of the other rights mentioned). This is a security measure to ensure that data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your child’s request to speed up our response.
9.5 We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month, particularly if the request is complex or where you have made a number of requests. In this case, we will notify you and keep you updated.
10. CONTACT DETAILS
If you have any questions about this privacy notice or about the use of your child’s data or you want to exercise your child’s privacy rights, please contact us in the following ways:
Email address: dataprotection@winningscotland.org
Postal address: Nexus Business Space, 21 Young Street, Edinburgh, EH2 4HU.
Telephone number: 0 131 344 4603
11. COMPLAINTS
You and/ or your child have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with you and/ or your child’s concerns before you approach the ICO so please contact us in the first instance.
12. CHANGES TO THE PRIVACY NOTICE
We keep our privacy notice under regular review and our most up-to-date version will is available on our website Winning Scotland - Home. This version was last updated on 31/01/2024.